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Aurora Campus · School administration

Run your school from one place.

Learners, fees, attendance, timetables and report cards on one system, with parents reached first on WhatsApp and every document on your own letterhead.

Book a demo Get a quote

Or call 011 613 1052, Mon to Fri, 08:00 to 16:30 SAST.

WhatsApp first

Parents hear it on WhatsApp first

Parents read WhatsApp, so that is where the school reaches them, with email as the backup. These are the messages a parent receives, word for word, sent under the school's own name.

Attendance and merits Absence alerts go only once the teacher confirms the register, and merits are reviewed before parents are told.
Early sign-out If the guardian has not answered in about 15 minutes, the office phones instead.
Forms and consent Every answer is kept with a signature certificate showing the signer, the channel and the time.
Report cards and statements Documents arrive as PDFs on the school letterhead, with email as the backup.

In the school day

Five jobs off the office's desk

Early sign-out

Learner leaving early

The office signs the learner out and checks who is collecting. A collector the family has already approved goes through at once, and the parent is told on release. Anyone else waits for the guardian to tap Approve on WhatsApp.

Before pressing Release, the desk checks the collector's face against the photo on file.

Early sign-out Tue 9 Mar 2027
Learner
Lerato Mokoena, 5B
Collector
Sipho Mokoena, uncle
ID
Ending 4821
Reason
Dentist appointment
Requested
11:40
Guardian
Approved on WhatsApp, 11:43
Face check
Matches the photo on file
Released
11:46
Released Signed out by the office at Northvale Primary School

Digital forms

Letters and forms go out on WhatsApp and email. Parents answer Yes or No, and the answer is kept as an electronic signature under the ECT Act. The office sees at a glance who has not replied.

A reminder goes 48 hours before the deadline, and email recipients get a one-tap Yes or No page.

Grade 5 Science Centre outing 5B

29 of 32 families replied

  • Mokoena Yes WhatsApp 09:20
  • Pillay Yes Email 10:02
  • Botha No WhatsApp 11:15
  • Khumalo Waiting Reminder Tue 13 Apr

Staff files

Teacher documents and reminders

Every staff file is tracked: ID, contract, police clearance, Child Protection Register and National Register for Sex Offenders checks, SACE registration, qualifications and first aid. Missing or expiring documents are chased automatically.

Reminders go 60 and 14 days before expiry, and the principal gets a summary every Monday.

Staff file Mr Naidoo
ID document
On file
Contract
On file
Police clearance
Expiring soon
SACE registration
On file
Reminder sent on WhatsApp 07:30 Expires Fri 30 Apr 2027

The reminder a teacher receives

Staff file folders with ID, police clearance and SACE document cards, one card showing an expiry clock and a reminder going to a phone

The school day

Timetables

The timetable is built so a teacher, room or class can never be double booked, and anything that could not be placed is reported. When a teacher is away, the relief board shares the cover fairly.

The board shows how many lessons still need cover, until every lesson is covered.

Relief board Tue 9 Mar 2027

Ms Pillay is away today.

  • P2 08:40 English, 5B Cover: Ms Venter Covered
  • P4 10:05 Mathematics, 5B Cover: Mr Naidoo Covered
  • P6 11:50 Life Skills, 5B Cover: Mr Dube Covered

Every lesson is covered.

The relief request a teacher receives

Teaching and reports

Report cards

CAPS mark sheets, moderation, comment banks and approval lead to a report card in one of four designs: Standard, Charter, Meadow or Ledger. It reaches parents on WhatsApp and email.

Meadow suits pre-primary and primary, Charter suits colleges and Ledger is compact. Report cards are never withheld for unpaid fees.

Term 2 report cards 5B
Mark sheets
Moderated
Comments
Approved by the principal
Design
Meadow
Released WhatsApp 14:30 Email 14:30
A printed report card on the school letterhead with a crest, subject rows, a level column, an attendance strip and two signature lines

Everything it runs

Switch on only what you need

Every module below is part of Aurora Campus. Start with what your school needs now and add the rest when you are ready, all on the same records.

Aurora Campus Modules

Learners and staff

  • Learners and families
  • Staff records
  • Access by role for principal, office, accounts and teacher

Fees and billing

  • Fees
  • Sibling discounts
  • Interest
  • Statements
  • Receipts
  • Reminders
  • Uniform and stationery shop

The school day

  • Attendance registers
  • Register compliance
  • Timetables
  • Relief cover
  • Staff duty rosters
  • Extra classes with bookings
  • Waiting lists
  • Automatic charges

Teaching and reports

  • CAPS assessments
  • Moderation
  • Report cards
  • Year-end promotion schedule

Behaviour and school life

  • Merits and demerits recorded on a phone
  • Review before parents are told
  • Formal PDF records
  • Detentions
  • Disciplinary hearings within Schools Act time limits
  • House points
  • Certificates
  • Behaviour insights
  • Sports teams and fixtures
  • Prefect and learner council elections
  • Events with QR tickets

Communication

  • Documents and forms with tracked delivery
  • Polls and surveys
  • Family Portal for parents and learners
  • WhatsApp code sign-in

Admin

  • Textbook issue and return
  • Asset register
  • Procurement with quote approvals

Your letterhead

Every page carries your crest

Letters, consent forms, statements and report cards go out on the school's own letterhead, with its crest, name and contact details. On WhatsApp, messages arrive under the school's name. Parents see their school, not the software behind it.

A fee statement and a report card side by side, both carrying the same school crest and letterhead

Made here

Built for South Africa

Made for South African schools first, and just as ready for ECD centres, colleges and training providers.

CAPS

Mark sheets, moderation and reports built around CAPS levels 1 to 7, Foundation Phase codes and symbols A to E.

South African Schools Act

Disciplinary hearings run within the Act's time limits, with every step on the record.

POPIA

Learner and family records restricted by role, with every access logged.

SA-SAMS

Built to sit alongside SA-SAMS, the system schools already use for their returns to the Department.

Who builds it

From the team behind Aurora ROS

Aurora Campus is new to schools, but the team behind it is not new to running systems that a business depends on.

See Aurora ROS
  • Live systems AuroraSync already runs live systems for South African businesses every working day.
  • Recommended by SARC Aurora ROS is recommended by SARC for roadworthy centres.
  • Built and supported here The people who build Aurora Campus are the people who support it, in South Africa.

Security and privacy

Your data is handled like it matters.

The same five controls apply to every AuroraSync system, the software and the hardware alike.

AuroraSync Every system
01 POPIA compliant Built around the Protection of Personal Information Act.
02 SOC 2 ready Controls built to the SOC 2 trust criteria.
03 Every access logged A record of who opened what, and when.
04 Sensitive data restricted Access set by role, with medical and personal records locked down.
05 Kept only as long as needed Retention rules, not indefinite storage.
A certificate with a seal and a padlock beside an access log with every entry checked

Next step

See Aurora Campus run a school like yours

We walk you through a demonstration school: the WhatsApp messages parents receive, an early sign-out, a consent form and a report card. Or ask for a quote and we will price it for your school.

Book a demo Get a quote 011 613 1052

Or email info@aurorasync.co.za, Mon to Fri, 08:00 to 16:30 SAST.

No commitment · 30 minutes · Demonstration school